Executive Assistant

About the Role

As an Executive Assistant, you will serve as the right-hand person to the Founder Director, managing day-to-day operations, communication, and coordination across two organizations. This role involves handling calendar management, drafting and editing documents, coordinating meetings and events, and providing administrative support.

Key Responsibilities

• Manage calendar, appointments, meetings, and travel logistics for the Founder Director.
• Draft and edit letters, emails, reports, proposals, and presentations to ensure timely and effective communication.
• Coordinate internal and external meetings, workshops, and events, and record minutes and action points.
• Serve as a communication bridge with stakeholders, donors, corporates, and collaborators, ensuring seamless interactions and follow-through.
• Support outreach, branding, and training initiatives across both organizations, including developing partnerships and scheduling training programs.
• Prepare presentations, conduct research, and maintain organized records to ensure data-driven decision-making.
• Track tasks, deadlines, and commitments, and ensure timely follow-up to maintain a high level of productivity and efficiency.

Skills & Qualifications

• Graduate degree in Business Administration, Commerce, or a related field (MBA or MSW preferred).
• Excellent spoken and written English skills, with strong drafting and communication abilities.
• Proficiency in MS Office, Google Workspace, and social media platforms.
• Strong interpersonal skills to interact with senior professionals and external stakeholders.
• Ability to work in a fast-paced environment, with a high level of energy, proactivity, and dependability.
• Interest in education, social impact, or training/development work is a plus.

What You'll Learn

This role offers a unique opportunity to develop skills in calendar management, communication, and coordination, as well as experience in working with stakeholders and donors. You will learn to prioritize tasks, manage multiple projects, and maintain a high level of productivity and efficiency.

Resume Tip

When applying for this role, be sure to highlight your experience in calendar management, communication, and coordination. Emphasize your ability to work in a fast-paced environment, your proficiency in MS Office and Google Workspace, and your strong interpersonal skills. Use specific examples to demonstrate your skills and experience, and be sure to tailor your resume to the requirements of the role.