Accounts Assistant

About the Role

The Accounts Assistant will be the heartbeat of our accounts payable and receivable functions at Rat & Boa. As a trusted expert in our payment processes and systems, you'll empower teams across the business with your expertise, helping us scale smarter while delivering a seamless and reliable finance experience - both internally and externally.

Responsibilities

Key responsibilities include:

• Processing invoices and credit notes accurately, ensuring they are approved and correctly recorded in Xero on a timely basis
• Taking ownership of our weekly payment runs, ensuring suppliers are paid accurately, on time and with a seamless experience from start to finish
• Reconciling stock supplier statements and resolving discrepancies promptly
• Controlling the purchasing of products and services from external suppliers through PO number issuing, ensuring accurate purchase order matching and approvals
• Managing the onboarding of new suppliers, including verification of supplier and bank details and setup in the finance system
• Liaising with internal departments and external suppliers to resolve invoice and payment queries
• Assisting in identifying and implementing process improvements and automation initiatives within accounts payable
• Ecommerce gateway reconciliations (Shopify, PayPal, Clearpay)
• Assisting with sales invoicing to our wholesale partners
• Keeping day-to-day accounts receivable operations running smoothly, ensuring all transactions are processed accurately
• Assisting the Management Accountant with month-end closing activities, including accruals and prepayments
• Maintaining clean, accurate and audit-ready financial records through regular bank reconciliations
• Reconciling credit card statements for department cards
• Providing support on travel and expense claims

What You'll Need

To be successful in this role, you'll need:

• Experience in an accounts payable or accounts assistant role
• Experience using Xero accounting software - essential
• Strong understanding of basic accounting principles and accounts payable processes
• Proficiency in MS Office, particularly Excel
• Extremely detail-oriented, organised and able to work well under pressure to meet deadlines
• Great communication skills, both written and verbal, with an eye for numbers
• Ability to work independently where required, with initiative and a proactive mindset
• A positive, flexible and hands-on attitude - ready to roll up your sleeves and embrace change
• Retail or e-commerce experience preferred
• Excited about the opportunity of working in the fashion and e-commerce sector

Resume Tip

Highlight your experience in accounts payable or accounts assistant roles, as well as your proficiency in Xero accounting software and MS Office, particularly Excel.